Thank you!

Elevate and Austin Live Music Fund awardees contract directly with the Long Center, rather than the City of Austin. If you are awarded, your grant contract will not include your specific quiz results. Instead, it will outline the situations that require a COI. Your contract will also have more detailed information on things like:

Event cancellations
How to list the Long Center and City of Austin as ‘Additionally Insured’
Changes to insurance coverage prior to events

Here are the results of your quiz:

Proof of Event Insurance Not Required

You will not be required to submit a Certificate of Event Insurance (COI) with your reporting materials. This is because you are one of the following:

A commercial Live Music Venue – (Austin Live Music Fund only)
Your public activities only involve ongoing performances in commercial music venues, i.e. ‘gigging’ – (Austin Live Music Fund only)
You are only funding non-public activities such as record pressing – (Austin Live Music Fund only)
Your existing General Liability insurance policy fully covers all public on-site and/or off-site events you plan to produce – (Elevate only)

During the contracting process, if you do not need to produce event insurance, you will be required to attest that you fully meet one of the criteria above. If your funded activities or their locations change, proof of event insurance may be required.

Why does gigging not need event insurance?

‘Gigging’, or a musician’s ongoing, regular performance at gigs in commercial live music venues, do not require proof of event insurance for two reasons:

Procuring individual event insurance for each performance would eat up too much of the grant budget to be viable for awardees
As part of a musician’s regular performance work, the events are not a discrete project. Because of this, their performances will already be covered by a commercial Live Music Venues generalized insurance policy.

However, if you were to spend some of your grant funds on an independent event (such as an album release party), you would be required to procure event insurance for that specific event, no matter the location.

Why do non-public activities not require event insurance?

Our insurance requirements are designed to protect against potential risks that come up when hosting events that are open to the public. For any funded activities (such as studio time, marketing materials production) that are not public-facing, your responsibilities and liabilities as an awardee are outlined and agreed to in your grant contract.

Can there be a difference in General Liability coverage for on-site and off-site events?

Some General Liability insurance policies fully cover public events produced at locations you do not own or control, while other policies do not provide such comprehensive coverage. Additionally, some policies may only offer partial coverage for off-site public events. The Long Center’s insurance requirements are designed to make sure all public events funded through the Elevate grant have sufficient insurance coverage. Therefore, if your General Liability insurance has gaps that could result in liability risks, it will be necessary to fill those gaps by purchasing event insurance.

Proof of Liquor Liability Add-on Required

You will be required to submit proof of a Liquor Liability insurance add-on to your organization’s General Liability policy. This is because you stated that liquor would be served at the event(s) you are producing, and your current policy does not cover it sufficiently.

You must list the Long Center for Performing Arts and the City of Austin as ‘Additionally Insured’ on your Certificate of Insurance.

Can there be a difference in General Liability coverage for on-site and off-site events?

Some General Liability insurance policies fully cover public events produced at locations you do not own or control, while other policies do not provide such comprehensive coverage. Additionally, some policies may only offer partial coverage for off-site public events. The Long Center’s insurance requirements are designed to make sure all public events funded through the Elevate grant have sufficient insurance coverage. Therefore, if your General Liability insurance has gaps that could result in potential liability risks, it will be necessary to fill those gaps by purchasing event insurance.

Proof of Event Insurance Required

Because your activities involve discrete public events, you must submit a Certificate of Insurance (COI) with your reporting materials. You only need event insurance for activities that are open to the public. You must list the Long Center for Performing Arts and the City of Austin as ‘Additionally Insured’ on your Certificate of Insurance.

If your activities or their locations change, your insurance requirements may also change. The types of locations that require event Insurance can include: event spaces, public spaces, private spaces, live music venues, city-owned facilities, and non-profit spaces.

Below is a list of optional Event Insurance Providers for your consideration:

Why do non-public activities not require event insurance?

Our insurance requirements are designed to protect against potential risks that come up when hosting events that are open to the public. For any funded activities (such as studio time, marketing materials production) that are not public facing, your responsibilities and liabilities as an awardee are outlined and agreed to in your grant contract.

Auto-Insurance Not Required

Because you will not be responsible for transporting event-related equipment, you are not required to show proof of Auto Insurance and a valid Driver’s License.
If you do end up transporting event-related equipment, then you must submit the above requirements with your reporting materials.

Auto-Insurance Required

Because you will be responsible for transporting event-related equipment, you are required to show proof of Auto Insurance and a valid Driver’s License. You will submit these with your reporting materials

Still have questions? Contact our Community Programs team at cityofaustingrants@thelongcenter.org

Want to access your application or award profile?

Important Information about the Elevate Grant!

Elevate applicants have the option of using a Fiscal Sponsor. A Fiscal Sponsor is a 501(c) organization that provides support to projects that lack nonprofit status. Often, the Fiscal Sponsor handles financial transactions and reporting duties on behalf of the Sponsored Project.

If you choose to use a Fiscal Sponsor, they must be the one to submit your application. This means you must have a fiscal sponsor arrangement in place before you begin your application process.

Create Austin has developed resources to support the Fiscal Sponsorship process: